Privacy policy

Privacy Policy

LAST UPDATED: 15/07/2015

1.  Incorporation of Privacy Policy

1.1   William Rowan Hamilton Trust (Registered Charity in England and Wales under registered number 1150524 and a company limited by guarantee under company no. 8269877) (‘Trust’) is committed to ensuring that your privacy is protected and the Trust is compliant with the Data Protection Act 1998. This privacy policy (‘Privacy Policy’) explains how the Trust uses the information the Trust collects about you and the procedures that the Trust has in place to safeguard your privacy.

1.2  By using the Trust’s website (‘Website’), including the subdomain, obtaining any products (‘Products’) from the Website or utilising any of the services (‘Services’) set out in the Website, you consent to the Trust using the information the Trust collects about you. If you do not agree with the terms and conditions set out in this Privacy Policy, please do not continue to use the Website.

1.3  For the purpose of the Data Protection Act 1998, the data controller is the Trust.

2.  The information the Trust collects and how the Trust uses it

2.1  When you visit the Website or obtain any Products and/or Services offered on the Website, the Trust may collect information including your name, postal address, e-mail address, telephone number, credit card number and expiry date, Products and/or Services obtained and such other relevant information which the Trust deems necessary to process your order in respect of the Products and/or Services and provide maintenance and support services. Where necessary, the information collected is transmitted in a secure manner to third parties to assist the Trust to provide you with the Products and/or Services requested by you and to maintain the support services of the Trust.

2.2  Subject to the terms and conditions of this Privacy Policy, the Trust protects all personal and financial data from being disclosed to any third parties except when required by law. In addition, the Trust may use your information to assist in the prevention of unlawful activities e.g. money laundering or activities which threaten the Trust’s Website or is adverse to your or the Trust’s interest.

2.3       Further to purposes set out in clause 2.1 and 2.2 above, we may use your personal data for the following purposes:

  • to help us identify you and any accounts you hold with us; 
  • administration;
  • research, statistical analysis and behavioural analysis; 
  • customer profiling and analysing your purchasing preferences; 
  • marketing; 
  • fraud prevention and detection; 
  • billing and order fulfillment; 
  • credit scoring and credit checking; 
  • customising this website and its content to your particular preferences;
  • to notify you of any changes to this website or to our services which may affect you; 
  • security vetting;
  • improving our services and the goods available;

2.4  The Trust may also use aggregate information and statistics, (but, which will not contain your identifying information) for the purposes of monitoring your usage of the Website in order to help the Trust develop the Website and the Products and/or Services offered by the Trust. The Trust may provide such aggregate information to third parties.

2.5  The Trust may collect information which is based upon your behaviour and navigation on the Website. This information allows the Trust to carry out internal research on the users’ interest, demographics and behaviour so that the Trust can better understand, and in turn provide better information, products and services to you and other customers.

2.6  The Trust may also wish to provide you with information about special features featured on the Website or any other service or products the Trust thinks may be of interest to you. 

2.7 If you do not wish the Trust to send you any information set out in Clauses 2.5 to 2.6 above, please send an e-mail to

2.8  Subject to the other provisions of this Privacy Policy and such other provisions specified on the Website, the Trust will not provide your information to other companies or organisations without your consent.

3.  Use of cookies and other information gathering technologies

3.1  The Trust uses ‘cookies’ and other technologies to collect information on site to assist the Trust in monitoring the Trust’s web page flow, promotional effectiveness as well as to promote trust and safety. You can use the help feature of your browser to find out how to control your use of cookies. The site relies on the use of cookies for various optional and essential features so you may find that restricting or disabling cookies makes certain features of the site, or the site as a whole, inaccessible. A complete list of the cookies used on this site and their purpose is given below.

3.2  Certain features on the Website are only available if you enable the cookies. The Trust also uses cookies to assist it to provide information which is relevant to your interest.

3.3  You are free to decline the Trust’s cookies although that may impair certain features on the Website.

3.4  You can delete any cookies from your computer – refer to your internet browser’s help files.

3.5  The Trust may also track certain information through the use of JavaScript code and third party web site analytics providers.

3.6 A complete list of the cookies used on this site and their purpose is given below:

Session ID

This system uses a standard PHPSESSID cookie to hold information about your browsing session.

● Session cookies allow visitors to be recognised within a website such the pages they visit within that session.

● A session cookie only lasts for the duration of your visit to the website.

● The information in this cookie does not hold any personal identifying information.

3rd party cookies used on this website

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics sets a cookie in order to evaluate your use of the website and compile reports for us on activity on the site. Google stores the information collected by the cookie on servers in the United States of America. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. By using our website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

How to reject or delete this cookie

Find out more about Google analytics privacy policy here

4.  Protecting your information

4.1  The internet is not a secure medium. However, the Trust has put in place various security procedures and strict policy rules to safeguard and protect your information from unauthorised and unlawful access and use. These security procedures and policy which are of the highest standards are continuously improved.

4.2  Notwithstanding the above, it should be appreciated that no system is entirely fool-proof and you should be careful when you reveal any confidential information to any third party, and we strongly advise you to use a unique password for Hamilton Trust.

5.  Disclosure of your information

5.1  If the Trust and/or part of its business is sold or integrated with another business, your details may be disclosed to the Trust’s advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the Trust.

5.2  The Trust reserves the right to disclose your data (and you consent to such disclosure) if the Trust is under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply the Trust’s Terms and conditions and other agreements; or to protect the rights, property, or safety of the Trust, the Trust’s customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

6.  Updating your details

If any of the information that you have provided to the Trust changes, for example if you change your e-mail address, name or payment details or if you wish to cancel your order, please let the Trust know the correct details by sending an e-mail to or alternatively, if you have access to your profile, you can make such changes by clicking on the My Hamilton link at the top of each page.

7.  Other Terms

7.1  Owing to the global nature of the Internet infrastructure, the information you provide may be transferred in transit to countries outside the European Economic Area that do not have similar protections in place regarding your data and its use as set out in this Privacy Policy. However, the Trust has taken the steps outlined above to try to improve the security of your information. By using the Website, you consent to these transfers. 

7.2  The Trust supplies links to other websites. If you click on a link, you are not protected by this Privacy Policy and you are advised to read the privacy policy of the other website as it may differ from this Privacy Policy.

7.3  The Trust reserves the right to amend this Privacy Policy from time to time as it deems necessary. In such event, the Trust will post such changes on the Website.

7.4  The Trust welcomes your views about the Website and its privacy policy. If you would like to contact the Trust with any queries or comments please send an e-mail to: